Welcome to Running With Wolves, operated by Ruben Wolvekamp, registered in the Netherlands under the one-man business “Wolvekamp”. Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal data when you interact with us via our website, social media, email, or any communication via platforms like Go High Level.

By using our services or submitting your information, you agree to the terms of this Privacy Policy.
 

1. Who We Are

Running With Wolves
www.runningwithwolves.nl
Operated by: Ruben Wolvekamp (Eenmanszaak Wolvekamp)
Located in: Haarlem, The Netherlands
Email: info@runningwithwolves.nl

2. What Personal Data We Collect

We may collect and process the following types of personal data:

• Contact details: name, email address, phone number

• Demographic data: age, gender, location

• Fitness and lifestyle information: training goals, workout preferences, injuries, dietary needs (if voluntarily shared)

• Marketing and communication preferences

• Payment information: when purchasing our services (processed securely via third-party tools)

• Website data: IP address, browser type, pages visited (via cookies and analytics)

3. How We Collect Your Data

• Through lead forms on Meta (Facebook/Instagram)

• Via our website or Go High Level forms

• Through intake calls and email conversations

• Via WhatsApp or other direct communication

• When you purchase a coaching package or register for a program

• Automatically through cookies and website analytics

4. How We Use Your Data

We process your data for the following purposes:

• To provide personalized coaching and training advice

• To manage client communication (e.g., reminders, updates)

• To send onboarding materials and progress tracking

• To improve our services and website

• For marketing purposes (only with your consent)

• To comply with legal obligations (e.g. tax records, consent storage)

5. Legal Basis for Processing (GDPR)

We process your data based on:

• Consent (e.g. when you opt in to receive updates)

• Contractual necessity (e.g. delivering coaching services)

• Legal obligation (e.g. for bookkeeping)

• Legitimate interest (e.g. to improve our services)

You may withdraw your consent at any time by contacting us at info@runningwithwolves.nl.

6. How We Store and Share Your Data

Your data is securely stored and may be shared with third-party services essential for our operations:

• Go High Level (CRM and communications platform)

• TrainingPeaks (training software)

• Moneybird (invoicing)

• WhatsApp (communications)

• Meta (if you interact via Instagram or Facebook)

• Google Workspace (internal documentation & email)

We do not sell or rent your personal data to third parties. All data processors are GDPR-compliant or part of recognized international data protection frameworks.

7. Data Retention

We store your data only as long as necessary:

• Contact and client data: up to 7 years, as required by Dutch tax law

• Marketing preferences: until you unsubscribe or request deletion

• Fitness/coaching-related data: maximum of 24 months unless renewed by continued service

8. Your Rights (under GDPR)

You have the right to:

• Access your data

• Correct inaccurate data

• Request deletion of your data

• Restrict or object to data processing

• Data portability (in structured digital format)

• Withdraw consent at any time

To exercise your rights, email us at info@runningwithwolves.nl.

9. Cookies and Tracking

We use cookies to enhance your browsing experience and gather usage statistics. You can adjust your cookie preferences via your browser settings.

10. Third-Party Links

Our website may include links to third-party websites. We are not responsible for their privacy practices. Please review their policies individually.

11. Security Measures

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, misuse, or alteration.

12. Changes to This Privacy Policy

We may update this Privacy Policy occasionally. The latest version will always be available at www.runningwithwolves.nl/privacy-policy with the revision date above.

13. Contact Us

For any questions, requests, or complaints regarding your privacy, contact:

Ruben Wolvekamp
Email: info@runningwithwolves.nl
Website: www.runningwithwolves.nl

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